Summit Academy High School
Special Meeting 9-19-11
MS/HS FACT MEETING MINUTES
September 19, 2011
ATTENDANCE: Position open - Leader
Position open - Treasurer -
Sherri McCleery - Secretary & Connections Chairperson - 734-789-1563 email@example.com
Carol Goike-McCain - Fundraising - firstname.lastname@example.org
Special thanks to all of our parents/students that attended - Sherri McCleery, Desiree Heck, Raydell Kwiatkowski, and Angie Myers.
Meetings will be held first Tuesday of the month at 5:30pm in the MIDDLE SCHOOL.
Roles and responsibilities of each board position according to our current by-laws:
ARTICLE VIII - OFFICERS
8.1 Qualifications All officers of the Committee must be Regular Members of the Committee.
8.2 Officers The Committee shall have a President, Fundraising Coordinator, a Secretary, and a Treasurer. No officer may be the spouse or domestic partner of another officer.
8.3 Vacancies The President may nominate an officer as needed to fill a vacancy from a prior duly elected officer, subject to approval of the Board. Such person shall serve until the end of the term of the officer being replaced.
8.4 Term of Office of Officers The term of office of the President, Fundraising Coordinator, Secretary and Treasurer shall be one year, excluding the fiscal year of incorporation and establishment, and shall commence at the adjournment of the annual meeting provided for by Article 5.1 of these Bylaws.
8.5 Duties and Responsibilities of the Officers The offices shall have the following duties and responsibilities:
(d) Fundraising Coordinator.
8.6 Execution of Papers
Except as the Board may generally or in a particular case authorize, the execution of any deed, lease, transfer, bond, contract, or any other obligation of the Committee shall be signed by two of the Board of Directors, and shall be void and of no effect unless so executed.
Review guidelines for officers from PTO Today: Everyone received copy of guidelines from PTO Today.
FACT's role at Summit Academy: We discussed what our role is according to our current by-laws.
ARTICLE IV - PURPOSE AND OBJECTIVES OF THE COMMITTEE
The purpose of the Committee is to promote student development at Summit Academy Schools in an atmosphere that is consistent with the educational philosophy of the school community.
The objectives of the F.A.C.T. are as follows:
(c) To develop an organization with an active and involved membership that is concerned with the total academic program and with all of the students regardless of sex, race or socio-economic status; and
(d) To provide supplementary financial support for various Summit Academy academic activities and for new or improved facilities; and
(e) To encourage and support the participation of Summit Academy students in local, state, and national events.
Discussed procedures for election of FACT Board Members according to current by-laws:
ARTICLE VII - BOARD OF DIRECTORS
The Board of Directors shall consist of the President, the Secretary, the Fundraising Coordinator and the Treasurer, who shall be members of the Board for the duration of their respective terms of office, which is one (1) year, excluding the fiscal year of incorporation and establishment. The initial officer's terms will not expire until the end of the 2010-2011 fiscal year.
7.2 Manner of Election
An annual election for vacated positions will take place at the May meeting. Any "active member" may run for a vacated team position.
The procedure for election of F.A.C.T. Board members is as follows:
Any vacancy in the Board caused by the death, resignation or disqualification of a Director shall be filled by a majority vote of the remaining Board members until the next annual meeting provided for by Article 5.1 of these Bylaws.
7.4 Powers of the Board
The Board shall have complete authority for governance of the Committee, including, but not limited to, the power to make necessary rules and regulations, assessment of dues, fees and other charges, management of all financial matters, and the conduct of any other matter considered by the Board to be in the interest of the Committee. The Board may establish and appoint members from the Regular and Community membership to any committees it considers necessary to carry out these functions.
7.5 Meetings of the Board
The President, or in his/her absence, the Treasurer, may call a meeting of the Board on three (3) days oral or written notice to each member of the Board. The Board shall meet at least once each month August through May of each Academic Year. Notwithstanding the foregoing, a meeting of Board members may be held on the call of the majority of members of the Board, and such meeting shall be held at the time and place designated by such majority, but only after three (3) days oral or written notice to each member of the Board. A quorum for the transaction of business at any meeting of the Board shall consist of fifty percent (50%) of the current Board, excluding any non-voting member of the Board.
7.6 Voting at Board Meetings
Each member of the Board shall have one vote at meetings of the Board. Board members may not vote by proxy or otherwise designate another person to represent them at any Board Meeting, but may cast a vote if present at the Board meeting.
WOW Open House: I will display how many shirt boxes an Innisbrook roll wraps vs. one from Hallmark and the price difference. We can encourage registering early and sending out the email & link to out-of-town friends and family who can support our sale. I will have baked samples of the food items in the catalog and other items. Flyers available will be order forms for class t-shirts/hoodies (and possibly lounge pants), permission slips for October 14th field trip, FACT Newsletter, sign-up sheets for places we will be needing help. Poster board will be posted showing what FACT does for our school.
Meeting adjourned at 4:05 PM.
Next meeting is October 4th, at 5:30 PM.
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